Handyman software for solo pros and teams of 1-10
Handyman business software for customer requests, multi-task jobs, scheduling, field notes, estimates, and invoices. Start with a free plan.
Reviewed · By Nick Petrus
Built for repair lists, installations, turnover work, small projects, return visits, and repeat customers.
Plain-language definition
Handyman business software connects the customer, service address, requested task list, appointment, assigned person, field notes, estimate, approved changes, and invoice. It helps a solo operator or small team manage varied work without treating every task as the same trade or scope.
Where the day gets messy
These are coordination problems, not abstract software problems. Each one becomes easier when the call, job, calendar, and customer documents share a record.
A customer may describe repairs, mounting, painting, trim, assembly, and a possible specialty-trade issue in the same conversation. The business needs a clear task list, questions, photos, access notes, and exclusions before committing to a visit.
Travel, setup, material pickup, hidden conditions, and customer-added tasks can turn a short appointment into a half day. The scheduler needs the current scope and enough time rather than a calendar title alone.
The customer may add another item or the inspected condition may differ from the description. The team needs to document the change, price or defer it, obtain approval, and keep the invoice aligned with the agreed work.
Before-and-after photos, measurements, material notes, and access details become difficult to find when they are scattered across texts and camera rolls. A job record gives the office and field user a shared history.
A homeowner, landlord, or property manager often returns with a new list. The business should retrieve the correct address, earlier work, documents, and open follow-up without rebuilding the relationship from memory.
One connected record
A connected handyman workflow keeps the request, task list, appointment, field record, estimate, changes, and invoice together. The business still decides scope, duration, qualifications, materials, permits, safety, and final pricing.
Call
Record the customer, property, access details, task list, photos or measurements supplied, preferred time, and any request that requires human review. Configured AI phone intake can follow approved questions and escalation rules.
In this workflow: Door adjustment, shelf mounting, drywall review, parking instructions, and two customer photos.
Job
Keep the task list, customer description, internal questions, attachments, history, and proposed next action on one job. Separate confirmed work from items that require inspection or a specialist.
In this workflow: Two tasks ready to estimate; drywall extent to be confirmed on site; electrical request excluded and referred.
Schedule
Review location, access, expected duration, tools, materials, skill requirements, existing commitments, and travel before assigning the appointment. A person remains responsible for the final schedule decision.
In this workflow: A three-hour window assigned after confirming the task list and travel from the previous job.
Estimate
Prepare clear labor and material line items, assumptions, exclusions, taxes, minimum or travel charges, and the approval path. Record additional work as a reviewed change instead of silently adding it later.
In this workflow: Door and shelf work priced; drywall repair described with an inspected area and finish exclusion.
Invoice
Review the completed task notes, materials, approved changes, estimate, and applicable payment status before sending the invoice. Keep the record available for the next request at the property.
In this workflow: Completed items, deferred item, approved change, invoice, and payment status in the same customer history.
These official App Store images show current customer, job, and schedule screens. They demonstrate where a handyman team can review assigned work and customer context. The listing uses sample data; available actions depend on workspace configuration and permissions.
Official App Store listing screenshots · captured August 25, 2026 · View the official listing
Buyer checklist
Use the same anonymized customer and task list in every trial. Test a normal visit, a scope change, a return visit, and a billing correction so the comparison includes exceptions rather than only a perfect demo.
The system should keep several requested tasks, the correct property, photos, access notes, and open questions together. Confirm that staff can distinguish customer descriptions from inspected and approved scope.
Test it: Create a returning customer request with three tasks, two photos, an access note, and one item requiring review.
Handyman visits vary widely. Check whether the office can see the current task list while choosing duration, assigning a person, moving the appointment, and informing the customer through the configured process.
Test it: Extend and reschedule a multi-task visit without losing its notes, owner, or customer history.
The assigned person needs the customer, address, task list, appointment, photos, and relevant history on the actual device used for work. Verify permissions and connectivity conditions.
Test it: Open the visit on a phone, add two findings and a photo, and confirm that the office sees the update.
Test hourly, flat-rate, minimum, travel, labor, material, tax, assumption, and exclusion requirements with the pricing method the business actually uses. Software should document the decision rather than invent the price.
Test it: Create, revise, share, and record approval for a task-by-task estimate with one excluded item.
A customer-added task or hidden condition needs a controlled decision. Check how the team records the change, revised amount or deferral, approval, new appointment, and relationship to final billing.
Test it: Add one approved task and defer another to a return visit, then inspect the invoice and history.
Job materials and customer billing are not the complete books. Confirm receipt retention, expense classification, tax, invoice, payment, refund, reconciliation, and export ownership with the accounting process.
Test it: Export a sample customer, job, invoice, payment reference, and material record and reconcile them outside the demo.
Compare members, monthly jobs, AI credits, phone numbers, communication use, payments, support, export, and renewal for the normal and busiest month. QuickBooks is currently marked coming soon in Fixlify.
Test it: Calculate twelve months for the expected team and export sample records plus attachments before signing.
Scope and limits
Fixlify organizes customer and job operations. Keep legal scope, regulated work, technical decisions, specialist calculations, and financial controls with the qualified people, authorities, and systems responsible.
For the people doing the work
A small team does not need three disconnected tools. Each person needs the part of the same customer record that helps them move the work forward.
Solo handyman
Review requests, appointments, customer context, estimates, and invoices without rebuilding the day from calls, notes, and separate calendars after work.
Office coordinator
Collect the task list and open questions, keep photos with the job, and review duration and assignment before offering or changing an appointment.
Small field team
Open the assigned visit, review the agreed work and customer context, then add findings, photos, materials, and next actions for office review.
For teams of 1–10
Fixlify is designed for a solo operator or small service team that wants customer requests, jobs, appointments, field updates, estimates, and invoices connected. Test a multi-task visit, schedule change, added-scope request, return visit, and invoice correction before moving the full calendar.
Review plan limits and pricingExplore the workflow
Questions before you start
Straight answers for owners deciding whether a connected job workflow fits their business.
Handyman business software connects customer requests, service addresses, multi-task jobs, appointments, assigned people, field notes, estimates, approved changes, invoices, and service history for a solo operator or small team.
The best fit completes your real request-to-invoice workflow with acceptable setup, training, cost, and correction effort. Test a multi-task visit, schedule change, added-scope request, return visit, invoice correction, and export using the plan you would buy.
Fixlify keeps the customer, job, appointment, and assigned team member connected. A person reviews the task list, location, access, duration, availability, skills, travel, and existing commitments before making or changing the assignment.
Team members can review assigned work and customer context and update job information away from the office. Test the current iOS or web workflow, permissions, device, and connection conditions required by the business.
You can prepare line items for the inspected and proposed tasks, labor, materials, charges, taxes, assumptions, and exclusions, then preserve the agreed scope for invoicing. The business remains responsible for measurements, pricing, legality, and approval.
No. Rules differ by jurisdiction, task, value, property, and project type. The business must check the relevant authority and use qualified specialists where required. Software can store references and decisions supplied by the team.
Fixlify can keep job context and billed materials with estimates and invoices. It does not replace complete bookkeeping, receipt classification, payroll, tax advice, filing, or reconciliation controls. Confirm the accounting handoff separately.
QuickBooks is currently marked coming soon. Do not assume automatic accounting synchronization. Review current import, export, invoice, payment, and reconciliation requirements with Fixlify and the business's accountant.
Free includes one member, up to 30 jobs per month, and 50 one-time AI credits. Pro is $49 per month for three members, up to 200 jobs, and 300 monthly AI credits. Business is $199 per month for ten members, unlimited jobs, and 1,000 monthly AI credits. Phone numbers and AI activity consume credits; check the pricing page for current terms.
Your next handyman job
Create the customer, schedule the job, and keep the estimate and invoice connected. Start with 50 one-time AI credits and no card.
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